AAPT is in search of Physics
Departments of Colleges and
Universities interested in host-
ing national meeting workshops
and pre-conference meetings in
2017 and 2018. This is a great
opportunity to support AAPT
national meetings and showcase
the physics program at your
university.
The following meetings are in the pro-
cess of being vetted, and priority will
be given to locations where Local Hosts
show support.
•
2017 Summer Meeting
host sites
would be in the middle of the country.
•
2018 Winter Meeting
host sites would be in the South
West Coast.
•
2018 Summer Meeting
host site would be in the Mid-
Atlantic and Northeast areas.
General information for Local Hosts to consider:
• National Meetings typically occur in January/February
(winter) and July/August (summer).
• Average attendance: 800–1,000 (winter), 1,000–1,200
(summer).
• 30–40 Half-and Full-Day workshops occur on Saturday
and Sunday.
• Smaller tandem meetings prior to and following the
AAPT National Meeting ranging from 40 to 150 people
are planned annually and will be supported by Local
Hosts.
• A mix of campus and local hospitality community
engagements will be required for a successful National
Meeting.
• Local Hosts will need to submit a letter of support to
AAPT prior to a site visit being planned and be a part of
showcasing the area.
• A final presentation to the Meetings Committee shall
take place either during a summer or winter meeting
prior to a meeting being awarded.
All interested universities will be properly vetted; however,
those that have the support of the hospitality community
and resources (hotels, restaurants, distance to airport,
activities, etc.) to fully manage the group will be considered
for a site visit.
Meeting elements to be considered prior to deciding to
become a Local Host
1)
Proximity to Airport.
2) Sleeping Rooms
– Dorm rooms (summer meetings
only) and proximity to nearby hotels.
3) Meals
– Mostly on own – Proximity to a variety of
restaurants during workshops.
4) AAPT Workshops
(Saturday and Sunday only): a mini-
mum of 10 Lab rooms at University.
5) PERC
– Physics Education Research (PER) group begins
their “mini” conference for 240 participants, includ-
ing 50 poster boards, plenary room and five breakout
rooms.
6) PTRA
– Possible Physics Teaching Resource Agents
(PTRA) meeting for approximately 40 teachers one
week prior to Summer Meeting. Will require additional
dorm/hotel rooms.
7) Additional Pre-meeting Workshops
– the possibility of
an Advance Laboratory Physics Association or Two Year
College Workshop would be held during a specific year.
Additional information required.
To receive detailed requests for proposal, contact the
Programs and Conference Department via
or 301-209-3340.
CALL for UNIVERSITY HOSTS
for 2017 and 2018 National Meetings
108
