Privacy Statement Addendum 1

At AAPT, your privacy is a top priority. AAPT is committed to being a good steward of your Personal Information, handling it in a responsible manner, and securing it with administrative, technical, and physical safeguards.

We believe in transparency when it comes to your data. AAPT adheres to the following principles when it comes to your privacy:


Other Important Things for You to Understand When You Use Our Services

You always maintain ownership of your data and you can manage it as described in this Statement.

Our cookie policy is described on our website at the following link: Privacy Statement.We encourage you to read it. Below is more information about how we protect and manage your data.


Effective Date: May 25, 2018


1.  Introduction

At AAPT, we collect, process and store your Personal Information as you use our websites, mobile applications, and services (collectively the “Services”). Personal Information is information that can identify you, such as your name, email or street address, or it may be information that could reasonably be linked back to you. This Privacy Statement describes our practices for collecting, storing and processing your Personal Information and the controls we provide you to manage it within our Services. In addition, we have a Cookie Policy that describes our use of browser cookies and similar tracking technologies which is considered a part of this Privacy Statement.


2. Account Creation and Your Engagement with AAPT Services

The Personal Information required to create a basic AAPT account is only your name, an email address, and a password. Access to AAPT records requires additional personal information, including payment details.
Account creation also requires you to agree to the use of Cookies and this Privacy Statement by clicking “Continue or Accept” on our websites.
By clicking “Continue or Accept,” you are telling us that you consent to AAPT collecting, processing, and sharing your Personal Information as described in this Privacy Statement and in any other documents referenced in this Privacy Statement.
At any time, you can request AAPT delete information you have uploaded into your account.
If you no longer wish to have an AAPT account, please contact us here and we will help you close your account.


3.  What Information Does AAPT Collect From You?

The table below describes the information we collect from you to provide the Services. In this Privacy Statement, we refer to this as your “Personal Information.”

Information category Use Description
Account Information
  • Your name
  • An email address
  • A password that you provide us when you create an AAPT account
A mobile phone number that you may voluntarily provide so that AAPT Member Services can contact you
Credit Card/Payment Information
  • Payment information, such as your credit card number, and your billing and shipping address(es), when you purchase something from aapt, such as an AAPT membership or journal subscription.
Profile Information
  • We collect the information that you provide when you voluntarily create a user profile. This information may be seen by other AAPT users.
Additional personal details that you provide in your profile (for example, a profile image, your name, age, location   etc.), will be visible to other AAPT users.
User Provided Content
  • Information you provide about yourself or other living individuals when you voluntarily contribute to the Services, or participate in community discussions.
  • For example, you might contribute details (stories, images)
Social Media Information If you use Facebook to log into AAPT Services, we collect information from your Facebook profile that you choose to provide to us (for example your Facebook profile information).
Additional User Information Information that you provide to us when you answer email surveys or online questionnaires offered through the Services.
Your Communications

Your 1:1 communications with other AAPT users through our communications features, as well as information you provide in communications with AAPT Member Services.

Contests and Promotions Personal Information when you voluntarily participate in contests and special promotions we run through our Services.


4.  What Information Does AAPT Collect Through Your Use of the Services?

Information category Use Description
Computer and Mobile Device Information

Information about how you access our Services, including the website you visited before and after AAPT’s site(s).
The Internet protocol (“IP”) address of your computer, mobile device, or the proxy server that you use to access the Internet, in addition to other technical information, such as:

  • Your computer operating system, and
  • Your web browser.
  • Your mobile device identifier provided by your mobile device operating system and your mobile operating system.
The name of your internet service provider or mobile carrier.
Information from Cookies and similar technologies Cookies and similar technologies as described in our Privacy Statement. Please refer to our cookie policy to learn about our practices and the controls we provide you.
Information shared through social media features

If you interact with social media through the Services, for example “Like,” “Tweet,” “Pin,” or “Follow Us” links to sites such as Facebook, Twitter, Pinterest, Instagram, and YouTube, AAPT will collect these interactions and whatever account information these services make available to us.

Your interactions with these features are governed by the privacy statement of the applicable third party company.
Information from your use of the Services Information about your use of the Services, such as when you search or access records which pages you view or links you click on, or when you add people to your tree, etc.


5.  Information We Collect From Other Sources

Information category Use Description
Information from Public and Historical Records AAPT collects records from various sources, which may contain Personal Information relating to you. These records are generally part of AAPT’s membership or subscription Services.
Information from Third Parties

We may also receive information about you from third parties. For example, we may supplement the data we collect with demographic information licensed from third parties in order to personalize the Services and our offers to you.

If you donate a gift to AAPT, we will collect Personal Information to complete the gift and notify the recipient.


6.  How does AAPT use your Personal Information?

Information category Use Description
Personal Information (generally)

We use your Personal Information to provide, personalize, improve, update and expand our Services. This includes:

  • Authenticating your access to the Services and improving AAPT information security;
  • Processing your payments for subscriptions, membership services and meeting registrations, and other products and features;
  • Building new and improving existing products and Services;
  • Helping you create, and providing insights about, data in AAPT’s databases;
  • Issuing surveys and questionnaires to collect Additional User Information for use in the Services, as well as facilitating product development and research initiatives;
  • Conducting scientific, statistical, and historical research; and
Detecting and protecting against error, fraud, or other criminal or malicious activity and enforcing our Terms and Conditions.

We use your Personal Information to communicate with you about the Services, such as when we:

  • Respond to your inquiries to Member Services;
  • Inform you of product changes or new products and services;
  • Ask you to participate in AAPT media productions or testimonials; and,
Provide you with information or request action in response to technical, security, and other operational issues.
Market new products and offers from us or our business partners.

We use your Personal Information to market new products and offers from us or our business partners. This includes advertising personalized to you based on your interests.

Note: You can control how we market to you by using the unsubscribe link in any email you receive, by changing your account preferences, or by following the instructions in any other marketing communications you receive; for more information please see our Cookie Policy.


7.  When Do We Share Your Information and Who are the Recipients?

AAPT does not share your individual Personal Information with third-parties without your additional consent other than as described in this Privacy Statement. In particular, we will not share your information with third-party marketers without your express consent. The circumstances described below explain when sharing might occur:

People with whom your Information may be shared / Circumstances in which sharing might occur Description
Other AAPT Users or others you may choose to share with

Any information you add to your AAPT public profile may be seen by other AAPT users.

If you share details of your AAPT experience outside the Services, you do so at your own risk.

Service Providers



We use other companies to help us provide the Services to you. As a result, these partner companies will have some of your information in their systems. Our partners are subject to contractual obligations governing data security and confidentiality consistent with this Privacy Statement and applicable laws.
These processing partners include our:

  • Payment processors;
  • Cloud services infrastructure providers;
  • Vendors that assist us in marketing; analytics, and fraud prevention; and,
  • Some Member Services functions and Journal Subscriptions.
Legal or Regulatory Process

We may share your Personal Information if we believe it is reasonably necessary to:

  • Comply with valid legal process (e.g., subpoenas, warrants);
  • Enforce or apply the AAPT Terms and Conditions;
  • Protect the security or integrity of the Services; or
  • Protect the rights, property, or safety, of AAPT, our employees or users.

If we are compelled to disclose your Personal Information to law enforcement, we will do our best to provide you with advance notice, unless we are prohibited under the law from doing so.

If AAPT is Acquired If AAPT is acquired or transferred (including in connection with bankruptcy or similar proceedings), we will share your Personal Information with the acquiring or receiving entity. The promises in this Privacy Statement will continue to apply to your Personal Information that is transferred to the new entity.
A note about aggregated data AAPT may disclose user information in an aggregated form as part of the Services or our marketing, or in scientific publications published by us or our partners. For example, we might note the percentage of members in a State that are from a particular geographic region. Such disclosure will never include Personal Information.


8.  Your Choices and Access to Your Personal Information

Subject to certain exceptions, you have a right to request access to your Personal Information and to be provided with a copy of certain information you provided in a portable form, as well as to seek to update, delete or correct this information by using the tools described below or by contacting AAPT. Details and options for accessing this information are listed below.

Type Choices

You can access and update the Personal Information (such as your email address, username, profile information, etc.) that you provide to AAPT at any time in the following sections of the privacy settings:

To learn how to manage the privacy settings you have created on AAPT sites, you can click here.
Related Brands

AAPT strives to make it simple for you to manage your privacy across the Services. You can manage your privacy settings for our related brands by clicking on the following links:


Mobile You can also control your information using the settings available in AAPT’s mobile applications.
Advertising If you do not want us to use data about your interests or behaviors to serve you targeted ads, you may change your settings in your account settings. See Cookie policy.


9.  What are AAPT’s retention practices?

AAPT services are fundamentally premised on our members and customers who pay membership fees or purchase subscriptions. As a result, AAPT’s retention practices reflect this ongoing value by retaining user accounts on our system until our users inform us of their desire to delete their data or close their accounts.

Category of Information Retention Period
Account AAPT will retain the Personal Information you provide while creating your account until such time as you ask us to close it.
Related Brands AAPT’s related brands (,, etc.) have their own account logins and will retain your account as needed to provide you with continuous and updated Services. You can delete these accounts at any time.
Usage Information In some cases we choose to retain usage information (e.g., visits to sites) in a depersonalized or aggregated form. Once aggregated, this information ceases to be personal and will not be subject to AAPT user deletion requests.


10.  How can I delete my Personal Information?

You can delete your Personal Information from AAPT in a number of ways.

Information Category How to delete
Personal Information

You can delete your Personal Information from AAPT in a number of ways through the settings on our services portal.
If you require assistance deleting Personal Information you provided as part of your profile or subscription or from our blog or community forum, please submit a deletion request (including the exact wording of the information as it appears on the websites, and the URL where that information is found) to our Web Services team.
To the extent you have shared information through the Services, AAPT will not be able to remove any copies of information that other AAPT members may have retained.
AAPT may hold records that contain your Personal Information that we are obligated to maintain as archives. Please direct any request to remove information from linked archival records to the responsible archival entity.
We will consider requests for removal of Personal Information from the searchable indexes of the records we hold on a case-by-case basis in accordance with law.

Some of your Personal Information may be included in other AAPT members’ records, which will only be removed if the other AAPT member deletes it.

Note: If you request that AAPT delete your data, we will delete all information from our production, development, analytics, and research systems within 30 days.


Please note that there may be some latency in deleting your Personal Information from our backup systems after it has been deleted from our production, development, analytics, and research systems. Also, our partners may retain information they receive from us in order to comply with laws or regulations that may require them to do so. AAPT may also retain certain information as reasonably necessary to comply with our legal obligations (including law enforcement requests), resolve disputes, maintain security, prevent fraud and abuse, as well as to comply with tax, payment industry, securities, and clinical regulatory compliance requirements.


11.  Security

AAPT maintains a comprehensive information security program designed to protect our customers’ Personal Information using administrative, physical, and technical safeguards.
The specific security measures used are based on the sensitivity of the Personal Information collected. We have measures in place to protect against inappropriate access, loss, misuse, or alteration of Personal Information under our control.
AAPT’s Security Team regularly reviews our security and privacy practices and enhances them as necessary to help ensure the integrity of our systems and your Personal Information.
We use secure server software to encrypt Personal Information, and we only partner with security companies that meet and commit to our security standards. While we cannot guarantee that loss, misuse or alteration of data will not occur, we use reasonable efforts to prevent this.
It is also important for you to guard against unauthorized access to your Personal Information by maintaining strong passwords and protecting against the unauthorized use of your own computer or device.



12.  Changes to this Statement

We may modify this Privacy Statement at any time, but we will provide prominent advance notice of any material changes to this Statement, such as posting a notice through the Services, on our websites, or sending you an email, to provide you the opportunity to review the changes and choose whether to continue using the Services.
We will also notify you of non-material changes to this Statement as of their effective date by posting a notice through the Services, on our websites, or sending you an email. Your continued use of our Services after notice of non-material changes means that you consent to the updated Privacy Statement.
If you object to any changes, you may delete your account by contacting us here.


13.  California’s Shine the Light Law

California Civil Code Section 1798.83, known as the “Shine the Light” law, permits Users who are California residents to request and obtain from us a list of what Personal Information (if any) we disclosed to third parties for their direct marketing purposes in the preceding calendar year and the names and addresses of those third parties. Requests may be made only once a year and are free of charge. Under Section 1798.83, AAPT currently does not share any Personal Information with third parties for their own direct marketing purposes.


14.  Legal basis under EU General Data Protection Regulation for processing personal information of EU residents.

Where you have consented to data processing, your consent provides the legal basis to process your Personal Information. We rely on your explicit consent to process your Personal Information. You have the right to withdraw consent at any time. Please note that your withdrawal of consent to collect and process your Personal Information will not affect the lawfulness of processing your Personal Information based on your consent before you withdrew your consent.
We may also process your Personal Information on the basis of contractual necessity to perform a contract we have with you. For example, we process your credit card details when you provide them in order to use our Services or purchase access to premium product features.
We may also process your Personal Information on the basis of our legitimate interests, including in providing and improving the Services. For example, AAPT has a legitimate interest in understanding your login history so we can assess your interaction with our Services. We also have a legitimate interest in providing and developing interesting features to provide to our users. We use your Personal Information to keep our Services safe and secure and we do so as it is necessary to pursue your and our legitimate interests in ensuring that our Services are secure, and to protect against fraud, spam and abuse.
Where we rely on legitimate interests to process your Personal Information, you have the right to object to such processing (meaning that you can ask us to stop). You can use your accounts settings to control certain ways in which we process your data. You can also contact us, using the details below, to object to other forms of processing.


15.  Identity and Contact Details of the Data Controller

If you reside in the United States, AAPT is responsible for the use of your data and for responding to any requests related to your Personal Information.
If you reside outside the United States, AAPT is also your data controller.
Contact information for AAPT is listed at the bottom of this Statement.
Users outside of the United States may contact their local Data Protection Authority.
Contact Details:

AAPT members can reach us using the phone number below, or you may submit questions using the email address below.

Official correspondence must be sent via postal mail to:

For members of AAPT either inside or outside the United States

Attn: Privacy Information
5th Floor AAPT
1 Physics Ellipse
College Park, MD 20740


©2018 AAPT