Annual Budget

Each Area Committee has an annual budget of $200 to cover costs associated with Committee activities, such as charges for photocopies, phone calls, and postage. This money may not be used to support travel costs or to purchase refreshments for meetings, but can be used for such things as providing audiovisual equipment not being ordered by AAPT for a sponsored invited speaker, or to offer a ticket to a special event at an AAPT National Meeting to a committee-sponsored invited speaker.

If travel money is needed for an invited speaker, the committee Chair should contact the Programs Committee Chair with the request. If money is available, the Programs Chair may authorize a fixed amount toward that speaker's travel.

If additional funds are required, Area Committees may submit proposals for support of Committee projects from the AAPT Projects Fund. This Fund is administered by the Review Board, the President, and the Executive Officer. When appropriate, Area Committees may include travel support in such proposals.

Funds may be obtained at any time by the following procedures:

Project Funds up to $400

1. Any committee requiring less than $400 to support a new project should write a brief proposal describing the project. Any format may be used for the proposal, but a detailed budget must be included.
2. The proposal should be submitted to the Executive Officer upon completion, or to the Secretary at the time of a national meeting. The proposals may be submitted at any time.
3. The Executive Officer or Secretary will distribute copies of the proposal to members of the Review Board.
4. Review Board members will study the proposal and collectively decide, by conference call if necessary, what funds, if any, should be allocated to the project.
5. The Executive Officer will promptly notify the Committee Chair of the decision.

Project Funds over $400

The AAPT Executive Board must approve projects that require more than $400. The Executive Board's review will be completed after the Review Board has screened them as outlined above. These projects will often require a Temporary Committee to complete them.