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AIP Publishing

Assistant/Journal Manager

Location: Melville, NY
Department: Publisher's Office

Assistant/Journal Manager – editorial position at a physics publisher with a collaborative work environment, co-workers that double as friends, unlimited coffee and chocolate, and an unmatched retirement plan.

Why Should You Apply?
If you like to travel, are interested in using your skills from academia to make an impact in journal development through analysis, critical thinking, and creativity, then this is the position for you.

The Position:
AIP Publishing is looking for an Assistant/Journal Manager to oversee a select group of publications to ensure their editorial development and long-term success. The role requires working closing with academic editors and researchers within the community to drive content development in new and emerging research areas. As a result, travel is required. The Assistant/Journal Manager will need to:

  • ensure the products are the leading publications in their respective fields
  • monitor and analyze journal metrics and measure progress towards targets
  • coordinate marketing efforts that will ensure increased journal usage, visibility and authorship
  • commission authors to submit to the journals from key institutions worldwide
  • represent AIP Publishing and its journals at conferences and institutional visits

Job Location and Qualifications:
This role will be based in AIP Publishing’s Long Island offices in New York and, as such, candidates must have the right to live and work in the United States. An advanced physical science degree (Ph.D., or similar, in Physics, Chemistry, or Engineering) is a must as are excellent literary and interpersonal skills. To apply please submit a CV along with a brief statement highlighting the unique skills you would bring to this role.

The Company:
AIP Publishing is a wholly owned not-for-profit subsidiary of the American Institute of Physics (AIP). AIP Publishing's mission is to support the charitable, scientific and educational purposes of AIP through scholarly publishing activities in the fields of the physical and related sciences on its own behalf, on behalf of Member Societies of AIP, and on behalf of other publishing partners to help them proactively advance their missions. AIP Publishing's portfolio comprises 28 highly regarded, peer-reviewed journals, including the flagship journals Applied Physics Letters, Journal of Applied Physics, and The Journal of Chemical Physics, in addition to the AIP Conference Proceedings.
AIP Publishing offers a competitive salary with excellent benefits including medical, dental, vision, retirement and tuition assistance, as well as an onsite fitness center. Our collaborative office design encourages innovation and creativity with flexible spaces to suit a variety of working styles. We value and reward innovation and working together to meet the needs of customers and contribute to the success of the organization. To apply for this position use the following link to the AIP Publishing website.
AIP Publishing LLC is an Affirmative Action and Equal Opportunity Employer


American Association of Physics Teachers

Postition: Executive Assistant      Location: College Park, MD

Reports to: Executive Office         Grade: Exempt

Essential Functions:
The American Association of Physics Teachers is seeking an Executive Assistant who will be responsible for assisting the Executive Officer and the Senior Management Team (SMT) in the performance of their duties.  He/she is also responsible for most of the communication with the AAPT Board of Directors and arrangements for Board meetings such as the preparation of electronic meeting materials, travel arrangements for Board members, and attending two annual Association meetings.  The Executive Assistant will perform other duties as assigned.

The candidate must have an associate’s degree with a minimum of five years relevant work experience or a bachelor’s degree. The ideal candidate must have the ability to interact with and support a diverse staff and external constituents as well as the ability to work independently with little or no supervision.  The successful candidate must be well-organized, self-motivated, enterprising, detail-oriented, and remain flexible under pressure, with a high level of professionalism and confidentiality. Excellent written and verbal communication skills and strong decision-making ability are required.  The candidate must be able to manage projects, coordinate and work with committees, and prepare  correspondence, presentations and other materials as required.  A knowledge of survey software and ability to do high level analysis of survey results is desired.  A proficiency in word processing, spreadsheet, and presentation software is necessary and a familiarity with iMIS Management Software or similar association management software and Adobe Professional is a plus.

If you feel you have the qualifications and would like to apply for this position, please forward your resume to the Human Resources Division of the American Institute of Physics at or fax (301) 209-0847