Exhibits and Sponsorships
Join us in Pasadena, California, July 19 - 22, 2026, to showcase your products, services, and brand to physicists educators from around the world.
Purchase exhibits and sponsorships
The American Association of Physics Teachers (AAPT) Summer Meeting 2026 will unite physics educators from around the world through dynamic speakers, specialized sessions, hands-on workshops, and meaningful networking designed to advance excellence in physics education and community collaboration.
Join us at the Pasadena Convention Center and Hotel Dena in Pasadena, California. The meeting will take place July 19–22, 2026, with exhibits running July 19-21. Dates and times are subject to change.
Exhibitor benefits
Sharing your products, services, and brand at AAPT 2026 gives you unparalleled access to the physics education community and the following:
- Exhibit space positioned in a high-traffic hall
- Complimentary, full conference registrations, based on booth size
- Recognition in the mobile app, website, and on-site signage
New purchase process
We have simplified the process for purchasing exhibit tables and sponsorships—now both can be completed in a single, streamlined transaction.
Regular exhibit booths
Partner: One 10'x10' booth
This option includes two full conference passes.
COST
$1,550
Partner: One 10'x20' booth
This option includes four full conference passes.
COST
$3,100
Partner: One 10'x30' booth
This option includes six full conference passes.
COST
$4,650
Partner: One 10'x40' booth
This option includes eight full conference passes.
COST
$6,200
Non-Partner: One 10'x10' booth
This option includes two full conference passes.
COST
$2,550
Non-Partner: One 10'x20' booth
This option includes four full conference passes.
COST
$5,100
Non-Partner: One 10'x30' booth
This option includes six full conference passes.
COST
$6,375
Sponsorship opportunities
Conference badge logo sponsor
This option features your logo on badges worn by all attendees.
COST
$2,500
Welcome reception
Become an exclusive sponsor of the opening reception.
COST
$2,500
Meeting app sponsor
This option features exclusive branding within the meeting app.
COST
$2,500
Wifi sponsor
This option features your logo on the meeting wifi splash page.
COST
$2,500
Poster session sponsor
This option features your logo on the meeting wifi splash page.
COST
$1,200
Coffee break sponsor
This option features your branding at one coffee break,
with optional branded cups.
COST
$1,200
AAPT Summer Meeting K-12 Lounge Sponsorship (New)
The following limited-availability sponsorship opportunities offer targeted visibility within the K–12 Lounge, connecting organizations with physics educators through recognition aligned with collaboration, networking, and classroom-focused engagement activities.
• K–12 Lounge Supporter Sponsor ($1,500 | 2 available)
Receive logo placement on Lounge signage, posters, slide templates, and schedule recognition while gaining high-visibility alignment with a central collaboration space used by physics teachers.
• Educator Insight Sponsor ($1,250 | 2 available)
Gain logo recognition on the educator idea board, optional QR feedback participation, and Lounge signage visibility while connecting with teachers shaping classroom needs and instructional priorities.
• Community Lunch Networking Sponsor ($1,000 | 2 available)
Receive recognition on Community Lunch signage, tabletop acknowledgment, and Lounge poster logo placement while supporting informal educator networking and building connections with practicing physics teachers.
• Lounge Poster Recognition Sponsor ($500 | multiple available)
Receive logo placement on Lounge posters and rotating slide templates while increasing visibility among K–12 educators and supporting collaboration within a dedicated teacher engagement space.
Contact Us
For more information about partnership opportunities with AAPT at the AAPT 2026 Summer Meeting, please contact the exhibit and sponsorship manager.
Insurance disclaimer
As of April 2025, insurance coverage for exhibitor booths is now included in the cost of the booth space. Proof of this coverage will be provided directly by the insurance vendor approximately three to four weeks prior to each meeting. Accordingly, individual exhibitors are no longer required to submit separate proof of insurance to APS.
Terms and Conditions: The following are the AAPT Terms and Conditions for purchasing exhibit and sponsorship products: The purchase of an exhibitor product constitutes agreement with the terms outlined in this document. The purchase of a sponsorship product constitutes agreement with the terms outlined in this document.
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