Tips for Framing Your Conversation or Application District Funding
 

1. If filling out an application for funding, read the guidelines carefully

  • Check what types of expenses are eligible (registration, travel, lodging, substitute coverage, etc.).

  • If applying, double-check deadlines and required attachments (agenda, budget breakdown, acceptance letter if presenting).

2. Connect to District Priorities

  • Use the district’s mission or strategic plan language (equity, STEM pathways, college/career readiness).

  • Frame your request as advancing school or district goals, not just personal growth.

  • In conversation: “This supports our district’s focus on equity in STEM and preparing students for next-level opportunities.”

3. Be Specific and Concrete

  • Break down the costs (e.g., Registration, travel, lodging, parking)

  • Highlight specific conference sessions or strands that connect to your teaching goals.
    Set 3–4 measurable goals (e.g., “Implement two new differentiated instruction strategies next semester.”).

4. Show Broader Impact

  1. Emphasize how your learning will be shared (department meeting, PD session, resource folder).
  2. If presenting, stress the visibility this brings to the district.
  3. Explain how you will learn specific strategies that meet the needs of ALL students.  

5. Demonstrate Cost-Effectiveness

  • If the event is local, emphasize the savings compared to out-of-town travel.

  • Note if you’re seeking other funding or willing to cover part of the cost.

6. Keep It Professional and Positive

  • Frame the request as an investment in students and the school community.

  • Be concise and organized — use bullet points in applications, and clear talking points in conversation.

7. Include Supporting Materials (if applicable)

  • Application: attach the conference program, budget, and acceptance letter if presenting.

  • Conversation: have these documents ready in case the administrator asks.

8. Follow Up

  • Application: check in before the deadline to confirm materials are complete.

  • Conversation: ask what the next step is (form, approval, budget request).

  • After approval, thank your administrator and commit to sharing outcomes.