FAQs (Frequently Asked Questions) for the
2023 AAPT Summer Meeting
Health, Safety, Code of Conduct and Special Needs
What if I have a disability or special need?
If you have a disability or special need that could affect your participation during the summer meeting, please contact programs@aapt.org to discuss your concerns.
What are the COVID health and safety protocols for the Meeting?
Click here to view the COVID-19 Health and Safety Measures.
Does AAPT have a Code of Conduct for the Summer Meeting
Please click here to read AAPT's Code of Conduct.
Location
What are the dates of the Summer Meeting?
The meeting will take place July 15-19, 2023
Where will the Summer Meeting take place?
The meeting will take place at the Safe Credit Union Sacramento Convention Center.
What is the main hotel?
A block of rooms has been reserved at the Sheraton Sacramento and the Hyatt Regency. Both hotels are located directly across the street from the convention center.
What is the hotel cut-off date?
The last day to book a room is June 20, 2023. We suggest that you book your room early, since the hotel can sell out before the cut-off date.
Registration
Will there be a registration fee for the Summer Meeting?
There will be a registration fee for the Summer Meeting. Click here for rates.
Is AAPT membership required to attend the Summer Meeting?
AAPT membership is not required to attend the Summer Meeting, however, the registration rate is lower for AAPT members.
How long will my membership or renewal take to process?
A new membership or membership renewal will take 48 hours to process before the member rate will be available.
Do I need tickets to attend events or sessions?
Your 2023 AAPT Summer Meeting badge will be required for access to all sessions, workshops and the exhibit hall. You will need to obtain tickets to attend some special events.
MISC
What is the attire for the meeting?
Casual attire is recommended. Comfortable shoes and a sweater or jacket are also recommended.
Will I be photographed or videotaped?
AAPT takes photos and videos at this meeting. By registering, you give AAPT permission to use any photos or video taken at the conference in which you appear.
Workshops
Will workshops take place during the meeting?
Workshops will be held July 15-16. There is an additional cost to register for workshops. All workshops will be held at the convention center and the Sheraton Sacramento.
Speakers
How will I know if my abstract has been accepted?
All abstracts will be accepted.
Are speakers required to register to be eligible to present?
All contributed talks, posters presenters and invited member speakers, including recently lapsed members (within the last five years) are required to register for the meeting in order to present.
How do I cancel my abstract?
If you are not able to present at the meeting and need to cancel your abstract for urgent reasons, please e-mail programs@aapt.org.
Please stay tuned to AAPT's website for the most updated information.
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